Before
Receipt
Finance asks days later. You search your email, camera roll, and desk drawers.
With ImpactGraph
You send a picture of the receipt by email or text while you still have it.
Keep your focus on the impact not on administration
Keep programs moving without turning every purchase into a finance project.
Programs move fast. Finance should too
Before
Coding context
The purpose, program, funding source, and budget category arrive in separate messages.
With ImpactGraph
The receipt and financial details stay with the transaction for review.
Before
Finance review
Finance opens an incomplete transaction and starts another round of questions.
With ImpactGraph
Finance reviews one record, confirms the coding, and handles the exceptions.
Before
Program work
Program teams get budget and financial updates weeks later or not at all because categorization happens outside the system.
With ImpactGraph
Coding stays with the transaction, so teams can review funding-source budgets without waiting for a separate spreadsheet.
Give teams room to spend. Keep finance in control
Finance sets the boundaries up front, then reviews the receipt and financial details after the purchase.
Let policy decide how much review a bill needs
ImpactGraph Bill Pay can route bills differently based on amount, category, and program. A routine bill under $500 might stop with a manager. A bill over $5,000 tied to a particular category and program might continue to the program director and executive director.
Start with the accounts you already use
When your team is ready, bring transactions from an external bank account into ImpactGraph for finance to code and review. Start with one account without changing every spend path at once.
Organizations using ImpactGraph
Trusted by 80+ organizations, including:
Frequently asked questions
How spending, coding, and review work for program teams and finance.
Do we have to replace QuickBooks or our current accounting system?
No. ImpactGraph can work alongside your existing accounting system, so you can add nonprofit-specific spending and reporting workflows without changing everything at once. We confirm the exact system, data, and connection during implementation.
Can ImpactGraph manage cards, bills, reimbursements, and bank activity?
Yes. Cards, vendor bills, reimbursements, and imported bank transactions can move into a shared coding and review workflow. Each type of spending can still follow its own limits, documentation, and approval policy.
How do program staff submit receipts?
Staff can send a picture of the receipt by email or text while they still have it. ImpactGraph matches the receipt to the transaction and prepares the details for finance to review.
Can one expense be split across programs or funding sources?
Yes. A transaction can be split and coded across ledger accounts, funding sources, programs, and other dimensions. The same coding then supports the books, grant tracking, program reporting, and budget review.
How do approvals and spending controls work?
Finance can set card limits, reset schedules, and blocked categories before spending happens. Bills and reimbursements can follow different approval paths based on the organization’s policies and the details of the expense.
What does finance still review?
ImpactGraph prepares the work. People still review transaction details, coding, splits, validation warnings, approvals, and payments before the decision is final.